AI Use in Submissions

Meditory Journal

The Meditory Journal acknowledges the rapid development and growing role of Artificial Intelligence (AI) and AI-based technologies in research and scientific publication.
As an academic journal, Meditory is committed to maintaining transparency, scientific integrity, and academic honesty by providing clear guidance for authors, editors, reviewers, and contributors regarding the ethical use of AI.

This policy is formulated in accordance with the guidelines of the Committee on Publication Ethics (COPE) and international publication ethics standards.

Artificial Intelligence (AI) Policy for Authors

1. General Principles

Meditory: The Journal of Medical Laboratory recognizes the potential benefits of Artificial Intelligence (AI) and AI-assisted technologies in scientific research and manuscript preparation. The journal permits the responsible use of AI tools, provided that their application is transparent, ethical, and subject to appropriate human oversight.

Authors remain fully responsible for the originality, accuracy, validity, and integrity of all submitted manuscripts, including any content developed with AI assistance.

The use of Artificial Intelligence (AI) does not diminish the authors' responsibility for the originality, confidentiality, scientific validity, accuracy, and integrity of the submitted manuscript. AI tools must not replace independent scientific judgment or be listed as authors or co-authors.

2. Permitted Uses of AI

Authors may use AI-assisted tools for the following purposes:

  • Improving grammar, spelling, readability, and academic language.

  • Assisting with translation and linguistic editing.

  • Supporting manuscript organization and formatting.

  • Assisting with literature discovery, provided that all references are independently verified.

  • Supporting data processing, statistical analysis, programming, or visualization when scientifically justified, validated, and appropriately documented.

AI-generated suggestions, interpretations, and analytical outputs must be critically evaluated and verified by the authors.

3. Prohibited Uses of AI

The following practices are prohibited:

  • Listing AI systems as authors or co-authors.

  • Fabricating, falsifying, or manipulating research data or results using AI.

  • Generating fictitious references, citations, or scientific findings.

  • Presenting AI-generated scientific interpretations as independently verified findings without appropriate validation.

  • Manipulating scientific images in ways that misrepresent original research data.

  • Uploading confidential patient information or identifiable research data to AI platforms without appropriate authorization and safeguards.

4. AI Use in Scientific Images and Figures

AI tools must not be used to fabricate, reconstruct, or manipulate original scientific images in ways that alter their scientific meaning.

AI-assisted image analysis may be permitted when it forms part of a clearly described and validated research methodology.

AI-generated graphical abstracts, conceptual illustrations, and other non-data illustrations require prior editorial approval and appropriate disclosure.

Any permitted image adjustments must preserve the integrity of the original scientific information.

5. AI Disclosure Requirements

Authors must disclose the use of generative AI or other AI-assisted technologies that materially contributed to manuscript preparation, research methods, data analysis, or figure development.

The disclosure must identify the AI tool and describe its purpose.

AI-assisted writing should be disclosed in the Acknowledgments or a dedicated AI Use Declaration section. AI applications involving research methodology, analysis, or figure generation must also be described in the Methods section.

Authors should additionally disclose relevant AI use in the cover letter during submission.

Example of an AI Use Declaration

"The authors used ChatGPT (OpenAI) to assist with English language editing and manuscript readability. All AI-assisted content was critically reviewed, revised, and verified by the authors, who take full responsibility for the accuracy and integrity of the manuscript."

If no declarable AI tools were used, authors may state:

"The authors declare that no generative artificial intelligence tools were used in the preparation of this manuscript."

6. Authorship and Accountability

AI systems cannot qualify for authorship because they cannot assume responsibility for scientific integrity, conflicts of interest, copyright, or publication ethics.

All authors must meet the authorship criteria established by the International Committee of Medical Journal Editors (ICMJE).

7. Non-Compliance

Failure to disclose significant AI use, fabrication of AI-generated scientific content, or other violations of this policy may result in requests for clarification, manuscript revision, rejection, or post-publication corrective action, including retraction where warranted.

All suspected violations will be evaluated fairly in accordance with established publication ethics procedures.

8. Policy Review

Meditory will periodically review this policy to reflect developments in AI technologies and international publication ethics standards.



Artificial Intelligence (AI) Policy for Editors

1. General Principles

Meditory: The Journal of Medical Laboratory recognizes that Artificial Intelligence (AI) technologies may support certain editorial and administrative activities.

However, editorial decisions must remain under the authority and responsibility of qualified human editors.

AI systems must not replace independent editorial judgment, scientific evaluation, or ethical decision-making.

2. Permitted Uses of AI

Editors may use AI-assisted technologies for limited administrative and editorial support, including:

  • Improving the grammar, clarity, and professionalism of editorial correspondence.

  • Preparing general editorial templates and administrative communications.

  • Supporting the development of editorial guidelines and checklists.

  • Assisting with publicly available literature searches and research-topic exploration.

  • Supporting manuscript formatting checks through journal-approved tools.

Any use of AI involving unpublished manuscript information must comply with the journal's confidentiality and data-protection requirements.

3. Manuscript Confidentiality

Submitted manuscripts are confidential scholarly communications.

Editors must not upload unpublished manuscripts, supplementary materials, reviewer reports, author identities, or confidential editorial correspondence to external AI platforms where confidentiality cannot be assured.

Any exception requires appropriate authorization, including explicit permission from the authors where applicable, and compliance with the journal's data-protection requirements.

Editors must not use confidential manuscript information to train external AI models without appropriate authorization.

4. AI in Editorial Screening

AI-assisted tools may support preliminary editorial screening, including checks for formatting, reference consistency, and potential ethical concerns.

However:

  • AI-generated assessments must be independently verified.

  • AI detection scores must not be treated as conclusive evidence of misconduct.

  • Manuscripts must not be rejected solely on the basis of AI-generated evaluations.

  • Scientific novelty, methodological quality, and suitability for publication must be assessed by qualified human editors.

5. Editorial Decision-Making

Final editorial decisions, including acceptance, revision, and rejection, must be made by authorized human editors.

Editors must not delegate final editorial decisions to generative AI systems.

AI-generated recommendations must not replace peer-review reports, independent scientific assessment, or editorial judgment.

6. Transparency and Accountability

Editors who use Artificial Intelligence (AI) tools in permitted editorial activities must disclose such use in accordance with the journal's editorial procedures.

The disclosure must identify the AI tool used, its specific purpose, and the editorial activity in which it was applied.

AI tools must not replace independent scientific judgment, manuscript evaluation, or editorial decision-making.

Editors remain fully responsible for maintaining the originality, confidentiality, integrity, fairness, and accuracy of the editorial process and all decisions made.

All final editorial decisions must be made by authorized human editors.

7. Bias, Fairness, and Research Integrity

Editors must recognize that AI systems may produce inaccurate, incomplete, or biased outputs.

Editorial evaluations must be based on scientific merit, methodological rigor, originality, and relevance to the journal's scope.

AI tools must not be used to discriminate against authors based on nationality, institutional affiliation, language background, or other irrelevant characteristics.

8. Non-Compliance

Violations of this policy may result in internal investigation, restrictions on editorial responsibilities, or other appropriate corrective measures.

Any suspected breach of confidentiality or publication ethics must be reported to the Editor-in-Chief.

9. Policy Review

This policy will be periodically reviewed to ensure consistency with developments in AI technology, editorial practices, and international publication ethics standards.



Artificial Intelligence (AI) Policy for Reviewers

1. General Policy

Meditory: The Journal of Medical Laboratory strictly prohibits reviewers from using Artificial Intelligence (AI) tools, including generative AI and AI-assisted technologies, at any stage of the peer-review process.

All manuscript evaluations must be conducted independently by qualified human reviewers to ensure scientific integrity, confidentiality, objectivity, and accountability.

2. Prohibition of AI Use

Meditory: The Journal of Medical Laboratory strictly prohibits reviewers from using Artificial Intelligence (AI) tools during the peer-review process.

Reviewers are prohibited from:

  1. Using AI to analyze or interpret submitted manuscripts.

  2. Using AI to assess scientific quality, methodology, originality, results, or conclusions.

  3. Using AI to generate, draft, or formulate peer-review comments and recommendations.

  4. Uploading or entering submitted manuscripts, manuscript excerpts, figures, tables, supplementary materials, or other confidential manuscript content into AI applications.

All peer-review assessments must be conducted independently by human reviewers.

Reviewers remain fully responsible for the confidentiality, objectivity, scientific integrity, and accuracy of their evaluations.

3. Confidentiality and Data Protection

Reviewers must not upload, share, or disclose any part of an unpublished manuscript to AI platforms or external AI services.

This restriction includes manuscript text, figures, tables, supplementary materials, research data, author information, and confidential editorial correspondence.

4. Reviewer Responsibilities

Reviewers must personally conduct all scientific assessments and prepare their review reports without AI assistance.

Reviewers are responsible for providing objective, constructive, evidence-based, and independent evaluations based on their scientific expertise.

5. Compliance and Violations

Any violation of this policy may result in cancellation of the review assignment, rejection of the submitted review report, removal from the journal's reviewer database, or other appropriate editorial actions.

Suspected violations will be evaluated by the editorial team in accordance with established publication ethics procedures.

6. Regulatory Alignment

This policy supports the implementation of the Indonesian national journal accreditation framework, particularly the provisions concerning Artificial Intelligence in the 2026 Technical Guidelines for Scientific Journal Accreditation.

Meditory is committed to maintaining a transparent, confidential, independent, and ethically responsible peer-review process.